Library/Leadership, Coaching & People Management/1:1s & Rep Development/Build a Structured 1:1 Coaching Conversation for a Rep
TestedLeadership, Coaching & People ManagementQuick Win (under 10 min)
About this prompt
This prompt helps sales managers prepare a structured, growth-focused 1:1 coaching conversation for a specific rep based on their recent performance context. It produces a five-part framework: a strengths acknowledgment, a root skill gap diagnosis, a coaching question that prompts self-identification of the issue, a two-week practice drill, and a measurable outcome to review at the next 1:1. Use it before any 1:1 where a rep has a visible performance pattern you want to address without triggering defensiveness.The difference between a productive 1:1 and a performance review that damages rep engagement is often just the structure. This prompt builds a coaching conversation framework for a named rep by taking [REP NAME] and [PERFORMANCE CONTEXT] — for example, 'missed quota two months in a row, strong prospecting volume but low close rate' — and generating a five-part flow the manager can use to guide the conversation without reading from a script. The framework opens with a specific acknowledgment of what the rep is doing well, identifies the probable root skill gap from their pattern (low close rate points to different issues than low pipeline, which points to different issues than high pipeline but long cycle), surfaces a coaching question that helps the rep name the problem themselves rather than having it handed to them, recommends a concrete practice drill for the next two weeks, and sets one measurable outcome to evaluate at the next session. The quality of [PERFORMANCE CONTEXT] determines whether the skill gap diagnosis is useful — a vague description like 'struggling' produces generic coaching; specific behavioral observations like 'prospects go quiet after the demo' produce targeted frameworks. Use this prompt when you want to coach toward a skill, not when you need to document a performance issue that requires a formal PIP process.The prompt
I am a sales manager preparing for a 1:1 coaching conversation with [REP NAME], who has [PERFORMANCE CONTEXT: e.g., missed quota two months in a row, great prospecting but low close rate]. Generate a
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Variables to replace
REP NAME|PERFORMANCE CONTEXT: E.G., MISSED QUOTA TWO MONTHS IN A ROW, GREAT PROSPECTING BUT LOW CLOSE RATE
How to run it
- Copy the prompt and paste it into Claude, ChatGPT, Gemini, or Copilot — it's tuned to run in any of them.
- Replace the variables — swap each bracketed token for your deal's specifics. The variables list above explains every field.
- Make it yours — run it, keep what's strong, and tighten your inputs on the next pass. The prompt improves with your context.
What good output looks like
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