Library/Leadership, Coaching & People Management/Strategy, Planning & GTM Leadership/Analyze Exit Interviews for Retention Patterns
TestedLeadership, Coaching & People ManagementDeep Work (30+ min)

Analyze Exit Interviews for Retention Patterns

Extract themes, segment trends, and actionable retention insights from a batch of exit interview data.

About this prompt

This prompt analyzes a set of exit interview data to identify departure themes, segment patterns, and data-driven retention recommendations for HR leaders, People Analytics teams, and Sales Directors managing attrition. Use it during quarterly or annual retention reviews when you have a batch of exit interview notes to synthesize. Provide interview summaries, demographic breakdowns, and relevant organizational context for the most actionable output.Exit interview data is only valuable if someone actually analyzes it — and most organizations never do. This prompt takes your exit interview narratives, demographic breakdowns by department and tenure, performance ratings, and organizational context (like recent comp plan changes or product resets) and produces a structured retention analysis: an executive summary, a theme analysis with representative quotes, segment breakdowns by department and tenure, a high-performer departure analysis, and prioritized retention recommendations. The more complete your input data, the sharper the analysis — aim to include at least ten voluntary departures with context. Use this for quarterly or annual retention reviews, not for real-time attrition monitoring; for ongoing dashboards, you need a BI solution. The output is designed for a leadership audience, so bring it directly to your leadership team or board review with minimal editing. Add the organizational context fields — comp plan changes, headcount freezes, leadership changes — because they're essential for correct interpretation of the exit themes.

The prompt

Analyze these exit interviews to identify themes and retention insights. Company context: [COMPANY BACKGROUND] Period: [TIME PERIOD] Total voluntary departures: [NUMBER] Turnover rate: [RATE VS BENCHM
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Variables to replace

COMPANY BACKGROUND | TIME PERIOD | NUMBER | RATE VS BENCHMARK | PASTE ALL EXIT INTERVIEW SUMMARIES | DEPARTURES BY DEPARTMENT, TENURE, PERFORMANCE | RECENT CHANGES, KNOWN ISSUES

How to run it

  1. Copy the prompt and paste it into Claude, ChatGPT, Gemini, or Copilot — it's tuned to run in any of them.
  2. Replace the variables — swap each bracketed token for your deal's specifics. The variables list above explains every field.
  3. Make it yours — run it, keep what's strong, and tighten your inputs on the next pass. The prompt improves with your context.

What good output looks like

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StageOngoing/Cross-Stage
SeatSales Manager, Sales Director
DifficultyAdvanced
Time to valueDeep Work (30+ min)
Works withClaude
CategoryLeadership, Coaching & People Management
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